CHIEF ADMINISTRATION CLERK

The Provincial Government of Gauteng is committed to the achievement and maintenance of diversity and equity in employment, especially in respect of race, gender and disability.
The specific reference number of the post must be quoted; failure to comply with these instructions will disqualify applications from being processed.
Department of Agriculture and Rural Development
Head office, Johannesburg
refs/004069
CHIEF ADMINISTRATION CLERK
Directorate Nature Conservation
Package R257 508.00 per annum (plus benefits)
Requirements
Grade 12 certificate. 3-5 year’s relevant experience required. Valid driver’s License. COMPETENCIES: Computer skills, communication skills (verbal and written), organising and administration skills (registering and filing documents, filing, etc.), supervise subordinates, project management skills
Duties
Documents management (registering and filing of documents, tracking of documents on route through the directorate/sub-programme and to senior management. Data capturing, preparation of documents for meetings and for distribution). Delivering of urgent documents to different sections in the department. Financial administration (handle procurement process, participate in planning, budgeting, financial control and reporting, monitor unit and project expenses and cash flows and supervise the production of expenditure reports, ensure that accounts are up to date and follow up on outstanding payments and commitments. Personnel Administration (leave tracking and keep record of leave taken, keep register). Management of meetings and events (take minutes, ensure minutes are distributed in good time, and ensure minutes are filed). Administration duties, answer queries, distribute information, and perform other secretarial duties. Contribute to the good management of the directorate. Manage the uniform process for Conservation such as obtaining of quotations, submission of requisitions, collection of order from the supplier, distribution of uniform etc.

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