GAUTENG DEPARTMENT OF EDUCATION JOB VACANCIES

  • Full Time
  • Gauteng

PROVINCIAL ADMINISTRATION: GAUTENG DEPARTMENT OF EDUCATIONJOB VACANCIES

APPLICATIONS:

Head Office [HO]: Physical Address: 26thLoveday Street, KuyasaHouse, Johannesburg, Postal address: P.O. Box 7710, Johannesburg 2001

Gauteng East [GE]: Physical Address Corner 7th Street and 5th Avenue, 5th Floor Telkom Towers, Postal Address: Private Bag X9, Springs: 1560 Enquiries: Mpho Leotlela Tel No: (011) 736-0717

District Gauteng North [GN]: Physical Address: Yorkcor Park Building, 86 Watermeyer Street, Val De Grace, Pretoria Postal Address: Private Bag X75 Pretoria, 0001 Enquiries: Alfred Phaswana Tel No: (012) 846-3754

District Sedibeng West [SW]:Physical Address: Sebokeng College 6 Samuel Street; Zone 18,Sebokeng Postal Address: Private Bag X067, Vanderbijlpark, 1900 Enquiries: Bertha Mlotshwa Tel No: (016) 594 9207 Physical

CLOSING DATE: 05 April 2019

NOTE: Application must be submitted on form Z83, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. The completed and signed form should be accompanied by a recently Updated CV as well as certified copies of all qualification/s and ID document (no copies of certified copies allowed). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. Department reserves the right not to make appointment(s) to the advertised post(s).

POST11/103: SENIOR STATE ACCOUNTANT

REF NO: HO2019/03/24(X2POSTS)

Directorate: Financial Accounting

Sub-Directorate: Revenue Management and Reporting

SALARY:R299 709per annum

CENTRE:Head Office, Johannesburg

REQUIREMENTS:An appropriate recognized bachelor’s degree/ National Diploma in Financewith minimum of 1 year experiencein Finance environment. Knowledge of application of Treasury Regulations, Public Finance Management Act, Batho Pele, BAS and SAP. Knowledge and understanding of MS Word, Excel, MS Outlook Skills required: high analytical skills, Problem solving, Numeracy, supervisory skills and Ability to work independently.A valid driver’s license is essential.DUTIES:Ensure adherence toPFMA, Treasury Instructions. Management and Monitor compliance with Petty Cash policy. Monitor capturing of receipts and banking of state money is taking place in line with prescripts. Stafftraining, development and Leave Administration of sub-ordinates. Provide management information -preparation of the following reconciliations: Bank, Bas and Persal, Petty cash and Revenue monthly, weekly and daily. Compile Fruitless and wasteful expenditure register on monthly basis. Recovery Debts in accordance with the acts and regulations (Daily). Perform daily quality assurance and provide written feedback on queries –internal and external. Execute any other reasonable task requested by supervisor/management.

ENQUIRIES:Mr. Bheki ThelaTel No:(011) 355 0185

POST11/104:SENIOR STATE ACCOUNTANT

REF NO: HO2019/03/25(X2POSTS)

Directorate: Financial Accounting

Sub-Directorate: Payment Processing

SALARY:R299 709per annum

CENTRE:Head Office,Johannesburg

REQUIREMENTS:An appropriate recognized bachelor’s degree/ National Diploma in Finance with minimum of 1 year experience in Finance Accounts payable. Proven Computer Literacy training and extensive experience in Microsoft Excel, Microsoft Word and Power Point. Practical experience in Government systems (BAS and SAP) and knowledge and application of Financial Prescripts Public Finance Management Act (PFMA).Treasury Regulations, SCOA as well as Supply Chain processes. Good communication and supervisory skills. Report writing skills. Applicant must be in a possession of a South African valid driver’s license.

DUTIES:Execute all supplier payment on SAP. Administer and identify risks to ensure that team adheres to Accounts Payable Internal Controls and procedures. Quality assures captured data into the system. Submit Payment run to Provincial Treasury. Compilation of Accruals, Effecting Payment within 30 days Report, Debt Reconciliation, Webcycle/ Exception, Payment Run Reconciliation and Staff Performance Statistics Report. Source documentation for Audit purposes. Ensure effective, efficient supervision of staff and Management of resources.

ENQUIRIES:Ms. Busisiwe Mahlangu Tel No:(011) 355 1056

POST11/105:SENIOR ADMIN OFFICER-INFO SYSTEMS OPERATOR

REF NO: GN2019/03/26

Sub Directorate:Information Systems & Strategic Planning

SALARY:R299 709per annum

CENTRE:Gauteng North District

REQUIREMENTS: An appropriate recognized bachelor’s Degree/ National Diploma in Public Administration/Public Management/Office Management/ Office Administration/Administrative Management with minimum of 2-3 years’ relevant experience and/ or Grade 12 plus 10 years’ relevant experience. Knowledge of relevant policies, procedures and legislative frameworks in public sector. Excellent Computer skills (Microsoft package). Good interpersonal skills and communication skills (Verbal and written). Administrative, analytical and organizational skills. Supervisory skills. Ability to work under pressure and in a team. Applicant must be in a possession of a South African valid driver’s license.

DUTIES:Proper keeping of records and databases. Gather and process information. functions such as filling, recording and compiling of minutes meetings, report writing and handling incoming and outgoing correspondence and telephone calls. Supervise Staff Convert system data into usable information. Managethe District information system, collate monthly and quarterly reports. Manage annual surveys. Manage the training and implementation of SA-SAMS. Co-Ordinate the use and acquisition of I.T for the District.

ENQUIRIES:Mr. LA PhaswanaTel. No: 012846 3641

POST11/106:SENIOR ADMIN OFFICER

REF NO: HO2019/03/27

Office of the DDG: Corporate Management

SALARY:R299709per annum

CENTRE:HeadOffice, Johannesburg

REQUIREMENTS:An appropriate recognized bachelor’s Degree/ National Diploma in Public Administration/Public Management/Office Management/Office Administration/Administrative. Managementwith minimum of 2-3 years’ relevant experience and/ or Grade 12 plus 10 years’ relevant experience.Knowledge and understanding of effective administration and document management. Understanding of procedures, regulations, current legislations peculiar to education and public service. Excellent communication (verbal and written) and interpersonal skills necessary. Computer literacy in MS Excel, MS Word MS Access and MS Office. Ability to work under pressure. Conflict management, Financial management and Project Management skills necessary. Sound verbal and written communication skills required. Self-disciplined and able to work under pressure with minimum supervision. Valid driver’s license is a pre-requisite.

DUTIES:To assist with facilitation of key administrative functions within the office of the DDG. To ensure that the daily administrative processes within the office is managed effectively and timeously. Assist with the collation of reports. Provide secretarial services to the office of the DDG: School Management in terms of scheduling meetings, drafting agendas and minute taking. Liaise with internal and external stakeholders and prepare responses to queries. Assist to monitor the expenditure usage in the office of the DDG: in line with the procurement plans and the approved budget. Perform other duties assigned or delegated by immediate supervisor.

ENQUIRIES:Ms Winny Radzilani Tel No: (011) 355 0009

POST11/107:CHIEF ACCOUNTING CLERK

REF NO: HO2019/03/28

Directorate: Financial Accounting

Sub-Directorate: Revenue Management and Reporting

SALARY:R242 475 per annum

CENTRE:Head Office, Johannesburg

REQUIREMENTS: Grade 12 with minimum of 3 years relevant experience. An appropriate recognized bachelor’s degree/ National Diploma with accounting as major subject will be added as an advantage. Knowledge of Treasury Regulations, Public Finance Management Act, Batho Pele, BAS and SAP. Knowledge and understanding of MS Word, Excel, MS Outlook Skills required: Analytical skills, Problem solving.A valid driver’s license is essential.

DUTIES: Management of revenue Collection, Management of Petty cash, prepare monthly rental payments and reconciliation, Recovery of Debts in accordance with the acts and regulations (Daily), Detect and Prepare schedule fruitless and wasteful expenditure.

ENQUIRIES: Mr Bheki ThelaTel No: (011) 355 0185

POST11/108:CHIEF ACCOUNTING CLERK

REF NO: HO2019/03/29

Directorate: Financial Statements, Salaries and Bookkeeping

Sub-Directorate: Salaries and Bookkeeping

SALARY:R242 475 per annum

CENTRE: Head Office, Johannesburg

REQUIREMENTS: Grade 12 with minimum of 3 years relevant experience.Understanding of Treasury Regulations, Public Finance Management Act, BAS and SAP. Knowledge and understanding of MS Word, Excel and MS Outlook. Skills required: Analytical skills, numerical skills, Problem solving, supervision, communication and a team player.

DUTIES:Manage the clearing of suspense, ledger Accounts reconciliations, age analysis of clearing account and processing of journals. Supervision and training of officials Clearing of Exceptions, unallocated transactions and monthly reports. Facilitate maintenance of telephone register, departmental cellphones register, and gg-cars register and allocation of Expenditure to Various offices. Manage interface and expenditure allocation and prepare monthly reconciliation. Prepare inputs to Interim and Annual Financial Statements. Sourcing of documents for. Ensure Safe keeping and proper filling of documents for Audit purpose.

ENQUIRIES: Mr. Mputi Molatodi Tel No:(011) 355 0207

POST11/109:CHIEF ACCOUNTING CLERK

REF NO: HO2019/03/30

Directorate: Financial Accounting

Sub-Directorate: Accounts Payable

SALARY:R242 475 per annum

CENTRE: Head Office, Johannesburg

REQUIREMENTS: Grade 12 with minimum of 3 years relevant experience.An appropriate, recognized 3 years Tertiary qualification majoring in Financial Accounting will be added as an advantage. Knowledge Description: PFMA and Treasury Regulations, knowledge and application of the concept. Procurement procedures and other Financial related policies. Financial administration. Public Service Regulation. Applies elementary concepts to develop activities under supervision. Skills Description Excel Access, Word and Power point.Knowledge of BAS (Basic Accounting System). SAP, E-Invoicing, Verify, Excellent Communication Skills.

DUTIES:Administer the processing supplier invoices into SAP on time. Administer daily tracking of all payments. Quality assures captured data into the system and detects error and correct data entry error at time of data entry. Preparing and submission of payment run to Treasury. Quality Assure documents routed from Process Director to webcycle by team on daily basis. Honor request for information and source documentation. Compilation of Accruals, Effecting Payment within 30 days Report, Debt Reconciliation, Webcycle/ Exception, Payment Run Reconciliation and Staff Performance Statistics Report. Source documentation for Audit purposes. Ensure effective, efficient supervision of staff and Management of resources.

ENQUIRIES: Ms. Busisiwe Mahlangu Tel No:(011) 355 1056

POST11/110: CHIEF PROVISIONING ADMIN CLERK

REF NO: HO2019/03/31

Directorate: Financial Accounting

Sub-Directorate: Goods Receiving Vouchers

SALARY:R242 475 per annum

CENTRE: Head Office, Johannesburg

REQUIREMENTS:Grade 12 with minimum of 3 years relevant experience.An appropriate, recognized 3 years Tertiary qualification majoring in Financial Accounting will be added as an advantage. Knowledge of SAP, BAS, PFMA, Treasury Regulations, Reference Guide to any relevant financial and legislative frameworks applicable in public sector will be added as an advantage. Knowledge of Provisioning procedures and other legislative frameworks applicable to the Public finances. Leadership, conflict resolution and communication skill (written and verbal). Proven Computer Literacy training and extensive experience in Microsoft Excel, Microsoft Word and Power Point and ability to work under pressure.A valid driver’s license is essential.

DUTIES: Clearing of Web-cycle report daily, Capturing supplier invoices/ Goods Received Voucher into SRM/SAP accurately and within stipulated time to enable the department to meet its commitment to pay service providers within 30 days, Ensure that Complete and accurate invoices are submitted and evaluated for payment purpose on daily basis, Follow up returned/problems RLS02 and invoices with the end-user, Make sure that all automated purchase orders generate payments, Follow up Grvs and invoices till payment, Monthly reconciliation of identified account/Creditors, Clearing of payment Exceptions timeously, Clearing of EBT Rejections, Retrieve and submit audit documents within stipulated period of time.

ENQUIRIES: Mr. Goodness Sibanyoni Tel No:011) 355 1101

POST11/111: LIBRARIAN

REF NO: HO2019/03/32

Directorate: Library Services and LTSM

SALARY:R242 475 per annum

CENTRE: Head Office, Johannesburg

REQUIREMENTS: A Bachelor’s degree or diploma in Library and Information Science with minimum 2 years relevantexperience. Good communication skills, both verbal and written. Proven computer literacy skills. Good interpersonal relations. Ability to work without supervision. Hard working and reliable.A valid driver’s license is essential.

DUTIES:Assist with lending services, including shelf control, issuing and de-issuing of resources, locating poster issue cards, doing basic searches for users, assisting with courier service. Provide effective mobile library service to school: obtain information requests, accompany mobile library to schools, report on mobile library activities, and ensure sufficient resources are taken to schools, ongoing communication with schools. Assist with school library development and projects. Assist with any library related duties.

ENQUIRIES:Ms. Busi DlaminiTel No: 083 266-8085

POST11/112:PERSONAL ASSISTANT (X3POSTS)

Chief Directorate: Education Planning and Research

Ref No: 2019/03/43

Directorate: Library Services & LTSM

Ref No: HO2019/03/33

Directorate: Procurement Management:

Ref No: HO2019/03/34

SALARY:R242 475 per annum

CENTRE:Head Office, Johannesburg

REQUIREMENTS:Grade 12 plus Secretarial/ Office Management certificate/Diploma with minimum 3 years’ experience in rendering secretarial/administrative support service to the senior manager. Knowledge of procurement policy and processes. Good Binterpersonal and organizational skills. Good communication skills (written and verbal). Advanced Computer literacy packages such as Microsoft Excel, Power-point, MSWord, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to occasionally work after hours when needed.

DUTIES: Provide a secretarial/receptionist support service to the Senior Manager. Compile realistic schedules of appointments. Provide administrative support services in the Office of the Senior Manager. Provide support to senior manager regarding meetings. Record minutes and communicates to relevant role-players. Coordinate logistical arrangements for meetings when required. Support the manager with the administration of the Office Budget. Collect and coordinate all the documents that relate to the Director/chief director ’s budget. Remain up to date with regard to the policies and procedures applicable to senior manager work terrain to ensure efficient and effective support to the Senior Manager. Remain abreast with the procedures and processes that apply in the office of the Director/ Chief Director.

ENQUIRIES: Ms. Leonorah Mngomezulu Tel No: (011) 355 1791 (Procurement Management)

Ms. Nonhlanhla Nyovane Tel No: (010)600 3239 (Library Services & LTSM)

Ms Lerato Machaka Tel No: (011)355 0009 (CD: Education Planning)

POST11/113: ORGANISATION DESIGN PRACTITIONER

REFNO: HO2019/03/35

Directorate: Organisational Development

Sub-Directorate: Job Design and Business Process Improvement

SALARY:R242 475 per annum

CENTRE: Head Office, Johannesburg

REQUIREMENTS:An appropriate recognized 3-year National Diploma/ Degree in Management Services/ Production or Operations Management with a minimum of 1 year’ relevant experience in Organisation Design, Business Process Re-engineering and Job Evaluation environment. Knowledge of Public Service Act and Regulations. Job Evaluation prescripts, Business process management, Evaluate System. IDEFO Modelling and Visio, Job Description prescripts and PERSAL. Skills: Good computer literacy (MS Word, MS Excel and MS PowerPoint), planning, problem solving, verbal and written skills.A valid driver’s license is essential.

DUTIES: Coordinate and facilitate the development of job descriptions. Participate in the development and review of job description guidelines and templates. Coordinate and facilitate job evaluation within the department. Identify and prioritize posts to be subjected for job evaluation. Develop and map business processes for the department. Facilitate identification and prioritization of business processes to be developed within all business units. Develop standard operating procedure for al mapped processes. Development of standard operating procedures for all mapped business process within all business units. Provide administrative and logistical support to the sub-Directorate.

ENQUIRIES:Ms. Yandiswa Makaula Tel No: 082070 4001

POST11/114: CHIEF ADMIN CLERK

REF NO: HO2019/03/36

Office of the HOD

SALARY:R242475 per annum

CENTRE:Head Office, Johannesburg

REQUIREMENTS:Grade 12 with minimum of 3 years’ relevant experience in providing clerical support. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Computer literacy (packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to work after hours when needed will be an added advantage.

DUTIES:Overall management of the office administration functions. Managing the office diary, receiving visitors & Document management. Liaising with relevant stakeholders. Assist with the procurement of goods and services. Handling basic enquiries and assisting clients. Make logistical arrangements for the meetings, seminars and workshops. Assisting the office with personal tasks within agreed framework. Assist with the compilation of Office budget.

ENQUIRIES: Mr. Makubetse Sekhonyane Tel No: (011) 355 1058

POST11/115: DRIVER/MESSENGER (X3POSTS)

Chief Directorate: Legal Services & Dispute Management

Ref No: HO2019/03/37

Chief Directorate: School Support

Ref No: HO2019/03/39

Directorate: HRTS

Ref No: HO2019/03/38

SALARY:R136 800per annum

CENTRE:HeadOffice, Johannesburg

REQUIREMENTS:Grade 10 with 1-2 years of relevant experience in driving light cars. Extensive knowledge and understanding of Batho Pele principles. Excellent verbal and written communication skills. Good inter-personal relations skills. In possession of a valid driver’s license. Ability to work independently and under pressure. PDP served as added advantage.DUTIES:Maintain a Logbook for the allocated vehicle. Complete all the required and prescribed records including log book with regards to the vehicle prior to using the allocated vehicle. Ensure trip/travel authorization for the vehicle. Keep log sheets of allocated vehicle.Transport passengers as requested by the Line Manager.Drive light and medium motor vehicles to transport passengers to other offices. Ensure that only authorized persons are carried in the assigned vehicle. Collect and / deliver correspondence at Head Office, District Offices or any other offices as requested by the Line Manager. Do routine maintenance on the allocatedvehicle and report defects timely. Perform messenger functions.Sort and arrange correspondence in the registry. Collect, distribute and circulate correspondences to different buildings in the Department. Record and control correspondences register. Follow up on submissions and / procurement requests. Perform general office assistance in the Business Unit (Make copies, shred documents).

ENQUIRIES:Ms.JackieManyapye(Chief Directorate:LegalServices&Dispute Management) Tel No:011355 0505Ms. Natashia Molefe (Directorate: HRTS) Tel No:(011)355 0009Ms. Natasha Van Schalkwyk (Chief Directorate: School Support) Tel No:(011) 639 8492

POST11/116: DRIVER/MESSENGER

REF NO: HO2019/03/40

Directorate: Library Service & LTSM

SALARY:R136 800per annum

CENTRE: Pretoria

REQUIREMENTS: ABET/Grade 10 with 1-2 years of relevant experience in driving light cars. Extensive knowledge and understanding of Batho Pele principles. Excellent verbal and written communication skills. Good inter-personal relations skills. In possession of a valid driver’s license. Ability to work independently and under pressure. PDP served as added advantage.DUTIES:Maintain a Logbook for the allocated vehicle. Complete all the required and prescribed records including log book with regards to the vehicle prior to using the allocated vehicle. Ensure trip/travel authorization for the vehicle. Keep log sheets of allocated vehicle.Transport passengers as requested by the Line Manager.Drive light and medium motor vehicles to transport passengers to other offices. Ensure that only authorized persons are carried in the assigned vehicle. Collect and / deliver correspondence at Head Office, District Offices or any other offices as requested by the Line Manager. Do routine maintenance on the allocated vehicle and report defects timely. Perform messenger functions.Sort and arrange correspondence in the registry. Collect, distribute and circulate correspondences to different buildings in the Department. Record and control correspondences register. Follow up on submissions and / procurement requests. Perform general office assistance in the Business Unit (Make copies, shred documents).

ENQUIRIES:Ms. Busi DlaminiTel No:(011 355 0763)

POST11/117: CLEANER

Sub Directorate:Finance and Administration

Section: Office Service Pool

SALARY:R96549 per annum

CENTRE:Gauteng East District

Ref No:GE2019/03/41

Sedibeng West District

Ref No:SW/2019/03/42

REQUIREMENTS: ABET/ Grade 10. Impressing People, Understanding People,Establishing Rapport, Team Working, Coping with Pressure.

DUTIES:Dust and Mop office furniture. Sweep, Scrub and polish the floors. Vacuum and shampoo floors. Clean walls, windows and doors. Empty and clean dirt bins. Collect and remove waste papers. Freshen the office areas.Clean basins. Wash and keep stick of kitchen utensils.Refill hand wash liquid soap. Report broken cleaning machines and equipment. Clean machines (Microwares, vacuum cleaners etc.) and equipment after use. Request cleaning materials. Replace toilet papers, hand towels and refreshners. Empty and wash waste bins.

ENQUIRIES:Mr Mpho Leotlela. Tel No: (011) 736 0717(GE)Ms B Mlotshwa Tel No: (016) 594 9207(SW)DEPARTMENT OF E-GOVERNMENTIt is the department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required.

APPLICATIONS: Applications must be submitted on form z83, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. All applications should be delivered to: Gauteng Department of e-Government, Imbumba House, 75 Fox Street, Marshalltown, 2107 or Applicants can apply online at:www.gautengonline.gov.za.

CLOSING DATE:05 April 2019

NOTE: Applications must be submitted on form Z83 (obtainable from any Public Service department) and must be completed in full and page 2 duly signed. Clear indication of the post and reference number that is being applied for must be indicated on your Z.83. A recent, comprehensive CV, specifying all qualifications and experience, with respective dates and certified copies of qualifications and ID (not older than 6 months) must be attached. General information: Short-listed candidates must be available for interviews at a date and time determine by the Gauteng Department of e-Government. Successful candidates maybe be subjected to competency assessment and must obtain a positive security clearance. Applications received after the closing date as well as those who do not comply with the requirements will not be taken into consideration. If you have not received a response from this institution within three months of the closing date, please consider your application unsuccessful. The Gauteng Department of e-Government reserves the right to fill or not fill the above-mentioned posts.

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