Junior Administrative Assistant

A vacancy has become available for a Junior Administrative Assistant. Responsibilities include travel arrangements, expense reports, meeting support, and invoice processing.

Essential Functions:

Performs administrative duties, which may involve exposure to highly confidential information,
Manages the schedules of those supported; schedules meetings and makes travel arrangements for department members, visitors, partners and vendors as necessary,
Accountable for meeting planning and organization; schedules attendees, books conference rooms, arranges catering, prepares presentations, compiles notebooks, handouts,
Manages purchase orders and processes accounts payable invoices,
Prepares correspondence, spreadsheet reports and presentations as directed,
Attends department meetings, takes and distributes meeting minutes,
Provides telephone support; assumes responsibility for copying, faxing, and developing and maintaining filing systems,
Completes expense reports for senior members using the provided electronic system,
Maintains up-to-date contact lists for department members,
Provides back-up for other Administrative Assistants and Executive Assistants as required,

Education & Experience Requirements:

Educational requirements – Grade 12 a minimum,
Fluent in speaking and writing in English,
6 months of related experience in a similar position – preferred,
Computer skills MS Word, MS Outlook,MS Excel & PowerPoint,
Fast learner,
Strong attention to detail,
Strong interpersonal skills,
Must be able to handle confidential information and issues effectively and without breech of confidentiality,
Must be able to work in a fast paced environment,
ability to simultaneously manage multiple competing tasks and demands,

Salary : R 8500 per month plus company benefits.
Working hours : Monday to Friday 08:00 – 16:30

View this and other vacancies online at www. freerecruit . co . za

Only shortlisted candidates will be contacted. No telephonic applications will be considered.

To apply for this job please visit freerecruit1.co.za.

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