SENIOR ADMINISTRATION CLERK: FACILITIES & INFRASTRUCTURE

DEPARTMENT OF HIGHER EDUCATION AND TRAINING (UMFOLOZI TVET COLLEGE AND MNAMBITHI TVET COLLEGE)

POST 08/25 : SENIOR ADMINISTRATION CLERK: FACILITIES & INFRASTRUCTURE REF
NO: 2019/035

SALARY : R163 563 per annum (Level 05) plus benefits as applicable in the Public Sector
CENTRE : Central Office
REQUIREMENTS :

Grade 12 Certificate or equivalent qualification. One-year experience in Supply
Chain Administration or Facilities and Infrastructure. Valid Driver’s License. Knowledge of the Public Sector Supply Chain Management and its regulatory and legislative framework. Working knowledge of contracting concepts and Facilities and Infrastructure. Good to strong analytical and communication skills. Ability to draft simple contractual instruments in accordance with prescribed templates and guidelines. Proven computer literacy, including working knowledge of MSWord and MS Excel. Project management and administration skills.

DUTIES :

Facilities and Infrastructure Administration: Engage in budget preparation of the maintenance programme by involving all stakeholders in the College. Consolidate the Annual College Maintenance Programme according to its high priority backlog maintenance programme. Facilitate the Annual College Maintenance programme. Compile and maintain a College Facilities and Infrastructure register. Do Facilities condition audit on College-owned facilities yearly. Estimate each year the College’s backlog maintenance liability. Identify Maintenance Priorities by assigning priority rating next to them. Identify Building Maintenance deficiencies and place appropriate works programmes. Maintain the best standard possible while meeting statutory obligations and the operational needs of the College community. Ensure that Maintenance Strategies are met to ensure that workplace health and safety is not comprised and disruptions to College activities are minimised where practicable. Ensure that basic facilities, such as water and heating, are well maintained. Ensure that facilities meet Government Regulations and Environmental, Health and Security standards. Help sites to relocate to new offices and make recommendations to management. Define the Terms and Conditions for the hiring and renting out of college facilities. Optimise the financial impact that Facility hiring may have on the College. Oversee and agree to contracts of providers for services including sheltered parking to the College, tuckshops, halls, telephones, and cell phones. Oversee Building projects, Renovations or Refurbishments. Liaise with internal and external stakeholders in relation to queries and address issues raised. Administer Facilities and Infrastructure meetings. Secretariat Duties. Administer and maintain both students and staff member’s accommodation leases. Assist in developing and maintaining project document filing systems. Respond to and prepare correspondence as needed or when directed by College Principal or Assistant Manager General Administration. Draft reports and make written recommendations to management where necessary. Report on quarterly basis to DHET, College Principal, and Assistant Manager General Administration on the process of Construction taking place in the College (PICC). Information Management and Record Keeping: Ensure that all filed and in circulation correspondence is traced and followed up. Maintain statistical records for the college and maintain files. Reference source documentation, reports and/or instructions and update files inserting current and relevant information and seek approval on the destruction of old or outdated correspondence/ documentation. Retrieve supporting documentation and records on request to facilitate and support query resolution or discussions.

ENQUIRIES : Mrs NNF Khanyile Tel No: (035) 902 9532

APPLICATIONS : uMfolozi TVET College, HRM&D Unit, Private Bag X5023, Richards Bay 3900 or
alternatively, applications can be hand-delivered to the Central Office, Naboomnek, Arboretum, Richards Bay 3900

NOTE :

Applications must be submitted on form Z83 (available at www.umfolozicollege.co.za, from schools, colleges and government departments) and must be completed in full and page 2 duly signed. Clear indication of the post and reference number that is being applied for must be indicated on your Z83 and a Covering Letter must be attached. A recent, comprehensive Curriculum Vitae. Certified copies of all original qualifications (Matric Certificate must also be attached) and academic records, your ID Document and valid driver’s license (certification must be within the last 3 months). Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of their Permanent Residence Permits to their application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA). A separate application must be submitted for each post that you are applying for. Late (received after closing date and time), incomplete, emailed and faxed applications will not be considered. The employer is an equal opportunity affirmative, action employer. The employment decision shall be informed by the Employment Equity Plan of the Department. It is the Department’s intention to promote equity (race, gender and disability) in the Department through the filling of this post(s) with a candidate whose appointment will promote representatively in line with the numerical targets as contained in our Employment Equity Plan. The Employer reserves the right not to make an appointment. Where applicable, candidates will be subjected to a skills test. Correspondence will be limited to short-listed candidates. All short-listed candidates will be subjected to a qualifications and citizen verification; criminal record and financial/asset record checks. Applicants who have not been invited for an interview within 60 days of the closing date should consider their application unsuccessful.

CLOSING DATE : 22 March 2019 at 13:00pm

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