Administrator IT

Company Details

Job Description

Objectives

Main function of the Job

  • Organise and schedule interviews (diaries, tickets, meeting rooms).
  • SHERQ administration, including tracking, preparation and distribution of Health and Safety appointment letters, Helath and Safety Meeting Minutes.
  • Engagement with suppliers on quotes, processing of POs, and where required, invoice processing.
  • Support all operations managers/ heads with this function, including Ops/IM Project Office.
  • Minute taking for all business units, where required, including key accounts.
  • Assist business units with new supplier onboarding.
  • Ad hoc projects
  • Initiate, track and follow-up with access audits.
  • Analysis of security biometric data and identification of corrections/ load errors, ticket tracking and closure.
  • Assist Quality Manager with compiling and formatting MS Word and Visio policy, procedure, process and work instruction documents.
  • Upload of documents to MyZone portal.
  • Administration of IT Support ticket pool and drive resolution.
  • Preparation of departmental report packs.
  • Departmental share drive management.
  • Compliance evidence tracking and follow-up.
  • Host and scheduling of auditors (ISO, PCI, ISAE and client).
  • Prepared departmental and interdepartmental SLA / OLA compliance stats.
Requirements

Skill Requirements

  • Good written and verbal communication skills
  • Active listening – ability to understand requirements
  • Proactive problem solver
  • Ability to work independently & a positive team player
  • Self-motivated, self-confident and self-driven
  • High level of energy
  • Ability to multi-task
  • High attention to detail
  • Ability to work under pressure
  • Conducts self professionally, exhibits high levels of tolerance and patience
  • Responsible for continued learning and self-development

Qualifications and Experience

Relevant tertiary qualification

  • 3 years’ experience in administration
  • Intermediate to advanced MS Word and Excel,
  • Intermediate Visio preferred, but not mandatory

How to Apply

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