Inservice Trainee – Administration

Company Details

Inservice Trainee -Administration  (Job Number: 1900094D)

JOB TITLE: Admin Trainee for Medical Center

Daily routine of the medical center

  • Does bookings for specific medicals such as pre-placement / transfer, and exits
  • Does bookings for specific vendors such as catering facility
  • Arranges bookings for specialized appointments off site – appointment and transport
  • Arranges that employees arrive for periodic medicals and OMP appointment etc
  • Assists with preparation of employees for lung function and Audiometry testing
  • To assist with medical examination – height, weight, urine, vision testing – prior to

medical examination when required

  • Clinic recalls – to assist with making appointments for employees to see the OHN /  OMP
  • Medical waste – checking of collection and documentation in order
  • Arranges with pathology lab for collection and follow up of reports
  • Tracking medical surveillance as per calendar
  • Pulling and filing of employee medical files
  • Manages the laundry for the medical center
  • Condom containers maintained
  • Management of clinic IT program.


  • Checking of orders placed / received and follow thru for payment
  • Medical orders – making sure documentation in order and procedure followed with the necessary signatures etc
  • MSDS – material safety data sheets – maintain file by receiving new data sheets and accessing info off internet at times
  • Training – assists with setting up and monitoring training provided by outside service providers
  • Requesting and sending of medical records to / from other sites
  • Preparing for events such as wellness,
  • HIV etc
  • Documentation
  • Maintains patient files
  • Prepares new files for employees
  • Extracts files when employees attending medical center for treatment by the OHN /  OMP  Extracts files when employees attending medical  center for treatment by the OHN OMP
  • Files and keeps current employee files
  • Maintains medical files / records of ex-employee files by preparing to send to outside service provider for archiving
  • Maintains medical files / records of HR Temps and contractor files

Occupational Health surveillance

  • Receives and monitors contractor medicals. Checks if documentation complete, if not contacts contractor and informs. Gets the OHNP to sign off medical.
  • Informs SHE, security, SIQALO Foods contact when medicals have been signed off by the OHN  in order that induction can take place   Absenteeism


Office Administration or Secretarial Diploma /Degree

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