Operations Admin Assistant x3 (Temp)

  • Contract
  • Gauteng

Operations Admin Assistant x3 (Temp)
Job grade
Location / Operation
3GMobile – BOKSBURG Gauteng South Africa
3G Mobile
Job reports to
Logistics Manager
Job Purpose

The Operations Assistant will manage, perform and coordinate a variety of administrative duties within the Operations Department to assist Managers and other employees with the daily operation activities and POD Function of the business.

Manage and coordinate POD Function within the business
General administration of operations activities
Customer service (internally)
Assist Manager to identify and resolve operational issues
Review and improve operational processes

Core Functions

Retrieve and follow up on PODS with various Service providers
Review and update daily missing POD report
Record keeping, scanning and loading of PODS on the server
Monitor and control driver trip sheets and PODS per area
Monitor missing POD reports and problem orders
Escalate PODS reports to the relevant manager
File, store and manage documents as and when needed
Support the manager in managing and resolving operational issues
Ensure communication with internal staff on a customer service level
Effectively record and report on losses created through operational activities
Knowledge of 3rd party claims management process
Query management
Quality control
Customer Service
Import/Export, and knowledge of Incoterms
Supplier Invoices/Delivery note verification process for payments
Review and improve processes to ensure effective service delivery
Review operational processes with intent to improve practices and cost efficiencies

Requirements of the Job

Minimum 3- 5 years’ experience in Operations/Warehousing environment

Minimum qualifications

Knowledge of Microsoft Office, Excel and Word, SAP (Docu-vision will be an advantage)

Competencies / Behaviour

Ability to multitask and manage numerous priorities at once
Strong organizational and administrative skills
Proven reasoning and analytical skills
Ability to anticipate and solve problems

Behavioural attributes

Good & professional communication and interpersonal skills on all levels
Good time management and organisational skills
Adaptable and able to think on their feet
Ability to foster and maintain relationships
Positive and service-oriented attitude
Ability to thrive in a fast-paced and high-pressured environment
Must have own transport
Must be able to work flexible hours

Closing date for applications
Saturday, 5 October 2019

Please click on “Apply for job” below and follow the link to the online application form.
(View and apply for this and other vacancies online via freerecruit.co.za)

To apply for this job please visit www.bluelabeltelecoms.co.za.

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